Chapter 30 Milady Review Questions
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Before you take on the task of answering the question, make sure you have in your mind what the question is about. There's no harm in seeking clarity over what is being asked. Make a polite request "I am sorry, I'm unable to know what you're trying to say I would appreciate if you could clarify?" You will communicate better when you do this instead of speaking in the same voice with no clarity or understanding. Remember that the primary goal of answering questions is in a positive way to the one who is searching for an answer. Don't waste time. Seek understanding first.
Another way to boost your ability to answer an inquiry in a pertinent and objective way is if you give the person who is asking the question the time to finish asking. Certain people prefer to define exactly what they are seeking. In answering a question prior to it is answered fully could appear as if you're being disrespectful. Don't presume you know what direction the question is headed and should assist the person to understand the question. If you're not pressed for time, let the person "ramble" while you record key elements. This also allows you time to think through and formulate how to best respond to the question. Being able to listen can give you a high percentage of success in answering questions.
You have to establish if you're competent to answer the questions or someone else does. If you are not authorized, can you talk about this subject (journalists can haunt you even if you're suppose to be the company's spokesperson)? How long should your answer be? Pauses and moments of silence let you know that you're not simply churning out whatever raw materials you have in your mind, but a reasoned out answer is on its way. You can prepare the person expecting to answer you by declaring "Let me think about it ..., Let me think about it." ..". This means that the person will not sit and wait thinking you've missed something or you're just not listening, your own thoughts. Thinking about the situation also allows you to come up with statements that you will not regret over later. You can determine the best method to respond with wisdom without leaving injuries or wounds that are not healed.
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